Lawson Products Senior Administrative Assistant in McCook, Illinois
Senior Administrative Assistant
Country: United States
Job ID: 10283
Since 1952, Lawson Products has worked hard to make our customers' jobs easier by improving their operational efficiency, productivity and overall performance. As a leader in the MRO industry, we partner with customers to make sure they have the right maintenance and repair parts on hand when needed.
We’re looking for a motivated Sr. Administrative Assistant responsible for performing administrative duties for Lawson’s McCook distribution center. These duties include preparing warehouse and financial documents, reports and onboarding new employees.
We offer a competitive benefits package that includes vision, dental, medical and retirement benefits, as well as a paid holiday and PTO package.
Provides general administrative support to the distribution center (DC) leadership team, particularly the Sr. Director of Operations. This includes scheduling travel arrangements and maintaining calendar appointment.
Sorts and distributes incoming mail, faxes and emails. Prepares correspondence and makes direct contact with suppliers. Submits freight claims. Takes, prepares and distributes meeting minutes.
Manages the flow of documents for the US distribution centers, organizing and maintaining document files.
Prepares operational reports. Gathers and prepares month-end operational data reports for review and presentation.
Prepares and maintains documents relating to financial performance and Key Performance Indicators (KPIs).
Prepares and maintains financial records for the McCook warehouse, including invoice coding, month-end expense accrual summary, quarterly indirect procurement requests and month-end Profit & Loss reporting for U.S. distribution centers. Creates and maintains budgeting templates for all US distribution locations.
Manages indirect spot purchasing and account reconciliation, utilizing site assigned P-Card for pre-approved site purchases.
Manages relationship with temporary employment agencies. Reconciles invoiced hours paid against recorded hours worked.
Performs administrative duties for the Human Resources database, including updating employee schedules, union-wage administration and assisting employees with record updates.
Distributes weekly paychecks to associates without direct deposit.
Manages the attendance-point program for union associates, ensuring program records match time-clock records. Prepares point forgiveness report in accordance with union contract requirements.
Performs onboarding duties, including orientation for newly hired McCook associates and preparing building-access badges.
Manages the safety shoe replacement program.
Maintains ISO records in hard and digital copy for all ISO audits and audit responses.
Maintains records for all contracts directly related to the McCook operations. Schedules review of contracts set to expire.
Oversees event-planning for the McCook distribution center.
Performs miscellaneous office duties, such as maintaining office and lunchroom supplies.
Other duties as assigned.
Qualifications & Requirements:
High school diploma required; associate degree or higher is a plus, with a minimum of 5 years’ relevant administrative support work, or equivalent combination of education and experience.
Bilingual English/Spanish is a plus.
Advanced working knowledge of Microsoft Office Suite (including Outlook, Excel, Word and PowerPoint), PC and email applications.
Strong written and verbal communication skills.
Keen attention to detail.
Self-directed and self-motivated, with a proactive approach to problem-solving and strong decision-making skills.
Strong comprehension and reasoning skills.
Team-oriented mindset, complemented with the ability to work independently.
Ability to multi-task, prioritize and meet deadlines in a fast paced environment.
Knowledge of SAP is a plus, as is comfort in learning new software applications.
Lawson Products is an Equal Opportunity Employer of women, minorities, protected veterans and individuals with disabilities.